Cases

The following are the existing OOP cases that were identified through the case analyis  in Deliverable 1.2:

 

Scenario:

To provide you a brief introduction to the future OOP scenario in education domain, we kindly ask you to watch the following video. Alternatively you may click through the subsequent slideshow, which contains subtitles to explain the scenario interactions. Moreover, the textual description and posters could be found under the  interactive slideshow.

Video:

Education Scenario from SCOOP4C on Vimeo.

 

Slideshow:

 

Description of scenario:

Lisa, a student from country A wants to study for a semester at another university in country B. Lisa applies through an online subscription portal to the host university (1) using her national digital ID. Through the application portal, her name is read from the digital ID and she selects the home university and study program she is subscribed to, as well as host university and the study programme she wants to attend abroad. She also provides the consent to the host university to retrieve her relevant personal and education data from her home university's information system (IS).

The host university in country B – the responsible clerk being authenticated through her or his national eID of country B – verifies Lisa’s digital identification and sends a request to the home university IS to retrieve Lisa's relevant personal and educational data (2). After the data is gathered, a responsible administrator reviews the data to ensure that Lisa fulfills the relevant educational pre-requisites for studying modules in the intended programme at the host university. Since the data is correct and Lisa fulfills the requirements, a confirmation of the successful subscription is sent to her from the host university (3) (e.g. via email or other communication channel Lisa has indicated).

Subsequently, Lisa is able to select and subscribe online to the courses she wants to take during her study abroad and which are offered in the semester she wants to study there (4). For this, she uses her home university IS to subscribe to the relevant courses at the host university and therewith generates a digital learning agreement. To map the courses, a semantic mapping tool is used, which maps suitable learning objects and credit points across universities in Europe. When she has finished the selection of courses, she submits the digital learning agreement to the administrator of the home university's study program and the host university, who approve the digital learning agreement. Lisa receives a notification and now can be sure that the modules she will be attending will be added to her transcript of records at the home university, when she will have finished her study abroad.

Lisa travels to the host university and studies there (5). After every module is graded, the respective grades and credit points are stored in the host university's information system (filling up the transcript of records at the host university). When Lisa has attended the last exams, she returns back to her home university. When all grades are available at the host university's IS (at best before Lisa leaves), Lisa manually triggers the transmission of the digital transcript of records (using her eID) to the home university (6). In this step, again semantic mapping and necessary translation services are used to map the educational data including courses, credit points, and grades from one education system to the other. For the mapping of the courses in the transcript of records, a European-wide service is used that handles the knowledge of both national vocabularies and grading systems and that knows the translation rules for the credits and grades received in different European countries. This way, the data can be automatically stored in the home university's information system (7). An administrator at the home university is notified to approve the data and ensure the correct mapping of modules to the curriculum of Lisa. When all data is correctly mapped, the transcript of records data is added to the home university IS, so Lisa’s curriculum data is updated.

The transmission of the data between the two universities is done via a secure transport protocol. The student exchange and simplification of administrative procedures is based on the strategies for the Digital Single Market and the legal frameworks (including GDPR, eIDAS or SDGR) that provide the legal basis for the seamless OOP implementation.

Gap list Education

Roadmap Action List (Education)

Roadmap Area Nr. Scenario Domain Gap Reference Nr. Roadmap Action Description of Action Measures Expected Results Responsible Actors Roadmap
Organisational Interoperability OA.2 Education, Health, Moving, Social Protection E.12, E.18, H.2, M.9, SP.1 Adjust organisational structures with aim to clearly define the national contact points Clear definition of the organisational structures at national level to determine national contact points. This can ease the cross-border cooperation between national entities from all Member States Policy Recommendation Seamless cross-border cooperation will support smooth cross-border OOP implementation National policy makers
Legal Interoperability LA.3 Education, Health, Moving, Social Protection, Taxation E.18, H.4, H.5, H.6, M.7, M.8, M.12, M.14, SP.2, SP.7, T.10, T.12 Develop guidelines accompanying all EU regulation Development of guidelines such as complementary documents to all EU regulations (e.g. GDPR) with the aim of avoiding different interpretation and various implementation on national levels Development of guideline Development of convenient guidelines by EU policy makers could lead to corresponding interpretations of EU legislations and consequently more harmonisation at EU level and more sufficient cross-border OOP implementation EU policy makers
Legal Interoperability LA.2 Education, Health, Moving, Social Protection, Taxation E.3, E.12, E.18, H.2, H.11, M.2, M.17, SP.9, SP.10, T.2 Harmonisation of national legislation National legislators and policy makers should reform and harmonise national legislations in many fields, regarding the substance of the topics (not just the form for transfer of data but e.g. entry requirements to higher education; how components of drugs Implementation of regulations Harmonised legislation in EU Member States (i.e. not identical legislation but harmonised to a sufficient degree to permit free movement) so that there can be meaningful data transfers across Europe. This should not leading to identical legislations but a National policy makers, National legislators
Legal Interoperability LA.1 Education, Health, Moving, Social Protection, Taxation E.3, E.12, E.18, H.2, H.11, M.2, M.17, SP.9, SP.10, T.2 Make a decision on a sufficient harmonisation degree for national legislations as well as the areas for harmonisation Define the policy domains, in which the harmonisation of national legislations in all Member States is essential for the OOP implementation. Furthermore make decision on the sufficient level for harmonisation Policy Recommendation, Implementation of regulations Provide a clear view on the areas of national legislations that need to be harmonised on the EU level EU policy makers
Political Commitment PA.6 Education E.1 Implement the OOP pilot (OOP services) projects in different domains Carrying out number of the OOP initiations on a small scale (pilot projects) with aim of demonstrating wide benefits of the OOP implementation, in particular administrative burden reduction. Implementation of pilot projects Pilots could point out various benefits of the OOP implementation for all relevant stakeholders; Moreover, this could indicate potential gaps and further requirement for cross-border implementation of the OOP in a higher scale. EU implementers, National implementers
Political Commitment PA.4 Education, Health, Moving E.1, E.12, E.15, H.3 Develop political commitment to resolve potential conflicting concept, policies, and legislations Development of comprehensive political commitments with the aim of resolving potential conflicting concepts, policies, and legislations in various domains (e.g. freedom of teaching and EU-wide harmonisation of education). Policy Recommendation The development will ease the cross-border OOP implementation by eliminating barriers, which occur from conflicting concepts EU policy makers, National policy makers
Political Commitment PA.3 Education, Health, Moving E.1, E.12, E.15 Develop seamless political commitment with aim to encourage development of supportive legislations Supportive legislations on different levels should be in place to make the cross-border OOP implementations possible as well as encouraging citizens to use the OOP services. For instance, legislation that guarantees the realisation of citizen’s rights, i Policy Recommendation Facilitation of cross-border implementations of the OOP and incensement of citizen's trust to use and participate in cross-border OOP services EU policy makers, National policy makers
Political Commitment PA.2 Education, Health, Moving E.1, E.12, E.15, H.3 Develop seamless political commitment as well as adjust current ones to specify commitments and responsibilities Comprehensive political commitments on different levels should be developed to clearly define and differentiate commitments and responsibilities for the OOP implementation on different levels Policy Recommendation Pave the way for the cross-border implementation of the OOP by accelerating implementation of the required building blocks and enablers EU policy makers, National policy makers
Political Commitment PA.1 Education, Health, Moving E.1, E.12, E.15, H.3 Develop seamless political commitment as well as adjust current ones to specify commitments and responsibilities Comprehensive political commitments on different levels should be developed to clearly define and differentiate commitments and responsibilities for the OOP implementation on different levels Policy Recommendation The execution of political commitments will lead to satisfying collaboration in-between responsible governmental entities for the OOP implementations in all Member States EU policy makers, National policy makers
Semantic Interoperability SA.1 Taxation, Social Protection, Education T.5, SP.6, E.3 Agree on, create and implement common standards EU-wide agreement, creation and implementation of common standards for data exchange. There are already a number of common standards, but not for every area. Moreover, these are not used by every member state. Implementation of enablers Common standards enable and simplify cross-border data exchange. EU implementers, EU policy makers