To provide you a brief introduction to the future OOP scenario in education domain, we kindly ask you to watch the following video. Alternatively you may click through the subsequent slideshow, which contains subtitles to explain the scenario interactions. Moreover, the textual description and posters could be found under the interactive slideshow.
Lisa, a student from country A wants to study for a semester at another university in country B. Lisa applies through an online subscription portal to the host university (1) using her national digital ID. Through the application portal, her name is read from the digital ID and she selects the home university and study program she is subscribed to, as well as host university and the study programme she wants to attend abroad. She also provides the consent to the host university to retrieve her relevant personal and education data from her home university's information system (IS).
The host university in country B – the responsible clerk being authenticated through her or his national eID of country B – verifies Lisa’s digital identification and sends a request to the home university IS to retrieve Lisa's relevant personal and educational data (2). After the data is gathered, a responsible administrator reviews the data to ensure that Lisa fulfils the relevant educational pre-requisites for studying modules in the intended programme at the host university. Since the data is correct and Lisa fulfils the requirements, a confirmation of the successful subscription is sent to her from the host university (3) (e.g. via email or other communication channel Lisa has indicated).
Subsequently, Lisa is able to select and subscribe online to the courses she wants to take during her study abroad and which are offered in the semester she wants to study there (4). For this, she uses her home university IS to subscribe to the relevant courses at the host university and therewith generates a digital learning agreement. To map the courses, a semantic mapping tool is used, which maps suitable learning objects and credit points across universities in Europe. When she has finished the selection of courses, she submits the digital learning agreement to the administrator of the home university's study program and the host university, who approve the digital learning agreement. Lisa receives a notification and now can be sure that the modules she will be attending will be added to her transcript of records at the home university, when she will have finished her study abroad.
Lisa travels to the host university and studies there (5). After every module is graded, the respective grades and credit points are stored in the host university's information system (filling up the transcript of records at the host university). When Lisa has attended the last exams, she returns back to her home university. When all grades are available at the host university's IS (at best before Lisa leaves), Lisa manually triggers the transmission of the digital transcript of records (using her eID) to the home university (6). In this step, again semantic mapping and necessary translation services are used to map the educational data including courses, credit points, and grades from one education system to the other. For the mapping of the courses in the transcript of records, a European-wide service is used that handles the knowledge of both national vocabularies and grading systems and that knows the translation rules for the credits and grades received in different European countries. This way, the data can be automatically stored in the home university's information system (7). An administrator at the home university is notified to approve the data and ensure the correct mapping of modules to the curriculum of Lisa. When all data is correctly mapped, the transcript of records data is added to the home university IS, so Lisa’s curriculum data is updated.
The transmission of the data between the two universities is done via a secure transport protocol. The student exchange and simplification of administrative procedures is based on the strategies for the Digital Single Market and the legal frameworks (including GDPR, eIDAS or SDGR) that provide the legal basis for the seamless OOP implementation.